Western Canada School Board Policies...
Alberta operates under the authority of the Alberta School Act. While the Alberta Ministry of Learning does not have specific policies relating to the care and treatment of students with diabetes in school, there are policies in the area of Special Education that include students who require specialized health care services.
These policies require the parents of the student with diabetes to give written authorization for the receipt of health-related services. They must provide written procedures for storing and/or administering medication including who and when the medication is to be administered, side-effects, storage and doctor's name and phone number. The parents must also provide emergency instructions for the staff to use. The school is to include this information in the student's IPP
School personnel are encouraged to work collaboratively with the student’s family and local health care professionals to develop plans that meet the unique circumstances of the child.
For further policy information see
Buffalo Trail Public SchoolsIHCD Administration of Medication/Medical Assistance to Students Admin Procedures. Section 6.
Calgary Board of Education
Each school in consultation with the parents (and regional health authority staff when required) makes the appropriate arrangements for children with diabetes based on the student’s age, school program, etc. A properly completed and signed Medical Application and Release Form must be received from the parents and approved by the principal at the beginning of each school year.
Subject to written arrangements acceptable to and approved by the principal, a parent may arrange for a student to receive health care from a private agency or practitioner.
For further detailed information go to Calgary School Board Policy 6002
Chinook's Edge School DistrictPolicy Section 3-23 Administration of Medication to Students.
Edmonton School Board
If a child registered with the Edmonton School Board cannot care for their own medical needs, the principal will require a signed request from the parents and physician indicating the type of medication to be administered, required dosage, and emergency response instructions. The principal may then make appropriate arrangements with the teacher or other reliable adult willing to administer the medication and to undertake its safekeeping. An alternate person should also be identified and trained in case of absence. A record of instructions and arrangements will be retained in the school office.
The giving of sugar to a child with diabetes when needed should not be considered as the administering of medication. See section 10 which states:
In regards to Type 1 diabetes:
- The administration of a quick acting glucose source (e.g. glucose tablets, unsweetened juice, sugared candy) or the provision of follow up snacks (e.g., digestive biscuits, crackers, cheese) is acceptable and can be dispensed by any staff in accordance with written instructions from the parent (refer to 6a). Parents should be advised when a quick acting glucose source for low blood sugar has been administered.
- When developmentally capable, students shall be allowed to test their own blood levels upon request of the parent or student. If requested, students should be allowed to conduct blood testing in the classroom or schools are to provide an environment of confidentiality that enables and enhances the student's ability to manage their health condition.
For further detailed information on the Edmonton School Board’s Policy on Administering Medicine in Schools and Emergency Procedures see
Edmonton has also added that “students requiring prescription medication and/or blood glucose testing shall have a Student Focused Medication Management Plan, completed in consultation with the parent”. These were major adjustments to the previous policy and should assist parents in attaining adequate care for their child with diabetes who is in the Edmonton Public School system.
Foothills School DivisionPolicy I-534 Administration of Medication to Students. See part C for use of Glucagon in school.
Fort McMurrayThe Administering of Medication in Schools is a very basic guideline. There is nothing diabetes specific but this policy would cover the injection of insulin as well as the treatment of hypoglycemia.
Grassland Regional Division 6Policy Code 22.214.171.124 Appendix C: The Treatment of Diabetes (Page 18)
Greater St. Albert Catholic School BoardAdministrative Procedure 313. Student Health Services
Horizon School Division No. 67Medication to Students/Medical Conditions
Lethbridge School District No. 51Policy 504.1.3.A Treatment of Diabetic Students This is a wonderful and comprehensive policy! It provides definitions of diabetes related terms and treatment options for hypoglycemia. It allows for the training of school personnel in the use of Glucagon. It further offers a comprehensive "Diabetes Care" form that is a must for all schools.
Medicine Hat School District No. 76Policy 640 Medical Treatment for Students This is a very basic guideline that deals with the administering of medicine in schools. There is nothing diabetes specific but would cover the injection of insulin as well as the treatment of hypoglycemia.
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Diabetes in School: With appropriate planning, an individual with diabetes can participate in all school activities. Individuals with diabetes may, at times, require assistance and support from teachers and school staff. Individuals should be encouraged to manage their diabetes care in the school setting, to the extent that is appropriate for their maturity and experience with diabetes. The extent of an individual’s ability to participate in self-care tasks should be agreed upon by the parent/guardian, school personnel, health care team and student if appropriate. When all team members work together, concerns relating to diabetes management of the individual, family and school staff can be effectively addressed. It should be noted that there is no expectation that school staff administer insulin.
School Responsibilities: Individual school districts will have policies in place that outline responsibilities of school boards, administrators and staff which will apply to students with diabetes. Individual board policies can be viewed at the British Columbia School Trustees Association (BCSTA)site or you may contact your local school board office. Further guidelines about roles and responsibilities can be found under Planning and Coordinating of Community Services in Section C of Special Education Services: A Manual of Policies, Procedures and Guidelines.
Policy updated August 2011
School District 23--Central OkanaganPolicy 436: Managing Students with Medical Alert/Anaphylactic Conditions
Parents must notify the school and make sure a Medical Alert form is filled out. There is no mention of assisting with injections or the use or training of Glucagon.
School District 34--AbbotsfordPolicy 10.55 Medic Alert Conditions
The parents/guardians have the primary responsibility for communicating information about serious medical conditions of their child to the school; completing the Medical Alert Planning Form; assuring that the prescribed medication, etc. is available to the school. The principal and the school staff have the responsibility for ensuring the safety and well-being of students during school hours and during
after-school activities organized by the school; collecting information from parents/guardians of medical alert condition students; providing a safe and supportive environment for medical alert condition students so they can participate in activities leading toward the goals of schooling.
DeltaPolicy 1141. Medical Treatment of Students.
Medical alert form must be filled and updated annually.
Surrey (School District 36)Regulation No. 9610.1
Parents must complete a Medical Alert Form noted above.More than one staff member must be trained in the administration of the medication and/or the management of the medical condition to provide an alternative person in the case of absence or unavailability. This policy further suggests that a Teaching Assistant may be made available to aid the child in “blood glucose monitoring requiring specific action based on results.”
West Vancouver(School District 45)Policy 5.21 Medical Alert Conditions Parents are to provide details of their child’s medical condition in the Medical Alert Planning Form. If parents have requested school personnel to administer medication to their child, a physician must sign the “Request for Administration of Medication at School” form. The principal or delegate must assemble members of staff, including support staff, so that the Community Health Nurse, with the child’s parents, can provide appropriate training related to the Medical Alert Plan. He/she must also ensure that photo ID’s of all Medical Alert Condition students are displayed in a confidential area where all staff members can see it.
These students may carry their diabetes supplies with them at all times.
Howe Sound--Squamish, Whistler, Pemberton (School District 48)Administration of Medicine (Policy 504.2)
Where a student in the district requires medication at school in order to regularly attend school and benefit from instruction, the Board believes that reasonable steps must be taken to ensure that the required medication is administered at school.
When specialized training is required to administered health related procedures, the Board expects that designated and trained personnel will be used."
Nicola-Similkameen (School District 58)Policy 504 Each September parents of children with diabetes are to compete the “Medical Alert Planning Form” available at their school. If their child requires help administering medication from a school employee, the parents and physician should complete the “Request for Medical Administration at School” document. The Public Health Nurse, with the parents, will then conduct a training session for all staff members. Students with diabetes and other chronic illnesses, are asked to wear Medical Alert jewellery at all times.
School District 73 (Kamloops/Thompson)
Parents must complete the Medical Alert Planning form each year. Where medication is either required or to be on hand, the principal should ensure that relevant information is provided to all supervisory persons. Parents must sign a waiver for administration of medication which includes written medical advice from a physician.
Nechako Lakes School District 91Policy 504.5
Parents are to complete the Medical Alert Conditions form. They should provide detailed information on precautions, emergency care, and the use of insulin. In conjunction with the Public Health Nurse, a daily care plan as well as a step-by-step emergency plan should be put in place. The nurse will also provide training for personnel designated to administer injections. If the child rides the bus, the bus driver should also be trained in all aspects of the child’s daily and emergency care.
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Saskatchewan Learning suggests
annual meetings with parents, staff, and health care providers to draw
up individual health care plans and to provide for proper training of
The principal or trained volunteer staff designate shall be responsible for administering medication to a student. Staff may carry out any medical procedure that a parent routinely performs after he/she has been trained in the presence of a parent by a medical professional. The training session must be documented, dated and signed by the parent, trainer, staff member and principal. If the principal refuses to administer medication or the Board determines that a health care person should be responsible for this, the Board will arrange for such a person. The principal will ensure that a Record of Medication Administered is properly maintained. In case of an emergency, the Administration of Medication form should also include a detailed plan of action. All staff should be made aware of and trained in the emergency procedures. Each fall, the Principal will submit to the Student Services Coordinator, the list of students having chronic medical conditions.
Davidson School Division No. 31Health Care Service in Schools (March 16, 1998)
Principals and teachers are not required to administer health care services to students. If they chose to do so then this provision must be approved by the Board of Education. The parent/guardian, must then keep the school fully informed in writing of the medical needs and any changes that may be required.
The parent/guardian will complete the Provision of Health Care Services Physician and Parent Form. This form will be completed at the beginning of each school year or anytime throughout the school year when a change in service is requested by the parent.
A child requiring prescribed medication during the school day must have a Pupil Medication form on file signed by the parent/guardian. If there is the potential need an emergency injection (i.e.. Glucagon), designated staff members shall receive an in service from a qualified medical person on this procedure. The principal will designate said staff members and arrange for the in service.
The principal will arrange for the safe storage of all medicine.
Landswest School Division No. 123A teacher or other staff member shall not give or administer any medication to a student unless specifically authorized by a parent/guardian.
Outlook School Division No. 32Administration of Medicine and/or Medical Procedures (1999) School personnel shall act as if a parent of a large family. They will have appropriate training, consultative support and knowledge of school board policy and procedures, in order to feel confident and protected when providing services to students. Training for any services will be provided by the appropriate agencies. Physicians and other healthcare professionals, with parents, will determine specific medications and healthcare procedures for children. Where the provision of procedures and use of medications are a part of the child's daily living, they are not considered medical procedures. Students are encouraged to handle their own health needs to the best of their abilities.
The Provision of Medication Form shall be completed for each school year or at the time of medication change. A copy of this form will be sent to the Director of Education for Board of Education approval. The original will be placed in the student's cumulative file. The name of the student and all directions shall be clearly printed on the medication. The Principal shall ensure the maintenance of the Individual Student Medication Registry and ensure that it is kept locked in the cabinet with the medications. The parent/guardian will be responsible to ensure that the medication safely reaches the school. A separate room may be allocated for the administration of medication.
Where a parent requests assistance with the administration of medication, the principal will require the request in writing. This request will indicated that a teacher or staff member is authorized to do the task. The parent/guardian will provide the name and telephone number of a physician in case of medical emergency. A letter from the physician may also be required outlining the prescribed dosage of medication and administration procedures. The medication should be kept up to date and in a secure environment.
Saskatoon School Division No. 13Policy No. 81
The principal will decide who will administer medication to a child requiring this service in school. The delegated staff member will then act as would a reasonable and prudent parent. All medication administered will be logged by the principal.
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Since 1995, Manitoba Education and Youth has been in partnership with our departments of Family Services and Housing and Health to provide interdepartmental policy and funding support to community programs within our province through the Unified Referral and Intake System (URIS). Community programs include schools, licensed childcare facilities and situations involving respite.
The Unified Referral and Intake System Procedural Manual provides a classification of special health care procedures and provides a protocol for community programs such as schools to follow. Monitoring diabetes is one of the Group B Classifications within the URIS Manual.
Schools with children who have diabetes are able to secure the services of registered nurses who, in collaboration with parents and school staff, develop an individual health care plan for the child and provide training and monitoring to school staff identified to support the child's needs in school. The health care plan outlines the child's specific health care needs and procedures with respect to diabetes and the necessary interventions required throughout the school day. The school staff utilizes the health care plan to assist them in providing for both the child's educational and health care needs. If educational adaptations are required as a result of the child's diabetes, school staff makes the necessary instructional adaptations to accommodate the child's health care needs.
From Gerald Farthing, Assistant Deputy
Province of Manitoba
Dealing with Medical Procedures Page 4
A student with a chronic illness must have an Individual Health Management Plan in place. The principal should attempt to determine students who have chronic health problems though school registrations and should contact the students parents/guardians to determine the nature and severity of the illness, the symptoms and action required. An authorization for Release of Personal Health Information and Identification of Students Requiring Health Procedure forms should be completed by the parents/guardians and retained in the child's file. Information from this plan should be shared with all personnel employed by the school division who might have contact with the child. Family should be consulted about all excursions/field trips to ensure that all possible implications are covered. Whenever possible, the parent should be invited to go along.
A medic alert sticker should be placed on the tab of the student's cumulative school file and beside their name on the homeroom register.
An Administering Medication in School form should also be completed.
Administering Medication in School
Evergreen School DivisionWhere the administration of medication is not possible by the parent/guardian or appropriate medical authority, the Division will administer medication only in the manner, and under the conditions, stipulated as administrative procedures. This medication administration policy includes students, who by reason of insufficient age, maturity or physical or cognitive ability, are not able to manage their own medication administration. The administration of medication in the school setting must be a necessary administration for the health of the student. Parents/guardians must provide all required information to the school and meet all conditions established by the Division.
Flin Flon School DistrictPolicy #12:14 Page 9.
Fort La Bosse School DivisionMedical Assistance. Policy JLCD Page 7 Section H. A Health Care Plan will be filed and child's file will be marked with a Medical Alert sticker. Where the school is aware that a student suffers from diabetes, which might require school assistance in the injection or other administration of insulin, the following procedure will apply:
1. The principal will advise the parent or guardian in writing that the school requires a fully executed Authorization and release (Form E). Without a signed Form E appropriate response cannot be assured.
2. The principal will arrange for appropriate staff training in the recognition of the signs and symptoms of hypoglycaemic (low blood sugar, or insulin reaction) and hyperglycemia (high blood sugar, or diabetic coma), and the administration of oral glucose and the administration of insulin, including by injection. The Public Health Nurse or URIS Nurse may serve as a resource to parents and staff in this regard.
Any incident in which a student shows symptoms of hypoglycemia or hyperglycemia, or in which the administration of oral glucose or insulin has been required shall be reported to the parents/guardians and to the principal.
4. It shall be the responsibility of the parent to replace the supply of oral glucose and/or insulin and deliver the same to the school.
Interlake School DivisionAdministration of Medication
Providing a hypoglycemic child with sugar in such forms as apple juice does not constitute administering medication. If the child requires prescribed medication during school hours and the parent cannot be at the school to administer the medication, the principal or staff member designated by the principal will administer the medication providing:
~That there is written authorization from the parent.
~The medicine is labeled by a pharmacist with his/her name and dosage instructions.
~The medication will be safely stored by the principal or designated
Portage la Prairie School Division
File JGCD: Students with Chronic Medical Conditions (June 1992)
A specific Individual Management Plan is
to be prepared for each student with a chronic medical condition.
Before the commencement of the fall term, the school will attempt to
determine those children with chronic medical conditions who may require
medical attention during the school day. The principal will then meet
with the parents/guardians to establish the nature of the illness, the
symptoms, the action to be take in the case of illness, and ask for
other instructions of a specific nature which the parent may consider
necessary to safeguard the child. The principal will be responsible to
ensure that all staff have access to this information. A medic alert
sticker should be placed on the homeroom register of each chronically
ill child. If the child requires medication to be administered during
school hours, the procedures detailed in the "Administering Medicines to
Students" shall be strictly applied. Under no circumstances shall staff
ignore any symptoms or suggestions from a child that medical attention
may be required or necessary. In all instances where symptoms of the
illness manifest themselves or the child suggests he/she may be feeling
the onset of symptoms, the school shall respond in accordance with the
directives stated and, as deemed necessary, will communicate directly
with the parents or the child's physician.
Southwestern Horizon School
JBC - Medical Situations
Southwest Horizon School Division acknowledges that certain students may require medical procedures to be performed during the time the child is in school. The Division will conduct health procedures based on the following policy. The Unified Referral and Intake System Manual developed by the Province of Manitoba is a primary reference and guideline to schools.
In order for prescribed medication to be administered or medical procedures to be implemented in school, parents/guardians and students eighteen years of age and over must comply with the guidelines and procedures outlined in this policy. The Division will work collaboratively with the parents/guardians/students to ensure that health care plans be developed as required.
Students With Chronic Medical Conditions
A specific individual management plan is to be prepared for each student with a chronic medical condition such as diabetes, epilepsy, kidney disease, asthma, migraine headaches, thyroid conditions, intestinal disorders, and significant allergies. The guidelines in this policy will assist the school administrator in preparing the plans required in each school.
On or before the commencement of school in the fall term, the school shall take every reasonable step to determine those students in attendance at the school who have a chronic disability or illness and who require or may require medical attention during the school day. For each student so determined, the school administration and team should:
1. Meet personally with the parents/guardians and obtain written information from the parents/guardians detailing the nature of the illness, the symptoms, the action to be taken in the case of illness being manifested, and ask for other instructions of a specific nature which the parent may consider necessary to safeguard the child.
2. Have the parents/guardians sign the release form.
3. Determine from the parents or, with the permission of the parents, from the child's physician the possible educational implications of the illness and the possible side effects of any medication the child may be taking or which may need to be administered at the school.
4. Communicate the above information to all personnel employed at the school by filing the information in a readily accessible place.
5. Take such measures as may be necessary to ensure that chronically ill children will be recognized by any member of the staff should medical attention be required.
6. Ensure that all substitute teachers are aware of chronically ill children placed in their care.
2. Where a chronically ill child requires or may require medication, the procedures as detailed in Administration of Medicines shall be strictly applied.
3. Under no circumstances shall staff ignore any symptoms or suggestions from a child that medical attention may be required or necessary.
4. In all instances where symptoms of the illness manifest themselves or the child suggests that he/she may be feeling the onset of symptoms, the school shall respond in accordance with the directives provided under #1. and, as deemed necessary, communicate directly with the parents or the child's physician.
5. On an annual basis (more often if deemed necessary) the principal's office shall verify the currency of the information provided by the parents and/or the child's physician.
School Division No 44
Turtle Mountain School Division will establish a divisional Medical Protocol Manual to ensure the health and safety of students with known medical conditions. The Medical Protocol manual will be updated as necessary in consultation with health officials and division staff by the Coordinator of Student Services.
In all matters relating to special health care of students in school, procedure will be determined on a case by case basis. The source of procedures which will be consulted in such matters as the primary reference and guideline is The Unified Referral and Intake System Manual developed by the Province of Manitoba. Recommended procedures will be considered insofar as they can be implemented in local settings. (See Procedural Guidelines M.1R)
Students With Chronic Medical Conditions
A specific individual management plan is to be prepared for each student with diabetes. On or before the beginning of the school fall term, the school shall attempt to identify all children with chronic medical conditions. Their parents/guardians will be contacted. Written information detailing the nature of the illness, the symptoms, the action to be taken in the case of illness being manifested, and other instructions of a specific nature which the parent may consider necessary to safeguard the child. The parents will sign the release form.
Communicate the above information to all personnel employed at the school by filing the information in a readily accessible place. Take such measures as may be necessary to ensure that chronically ill children will be recognized by any member of the staff should medical attention be required. Ensure that all substitute teachers are aware of chronically ill children placed in their care. Where a chronically ill child requires or may require medication, the procedures as detailed in Administering Medication to Students shall be strictly applied. Under no circumstances shall staff ignore any symptoms or suggestions from a child that medical attention may be required or necessary. In all instances where symptoms of the illness manifest themselves or the child suggests that he/she may be feeling the onset of symptoms, the school shall respond in accordance with the directives provided under #1.a. and as, deemed necessary, communicate directly with the parents or the child’s physician. On an annual basis (more often if deemed necessary) the principal’s office shall verify the currency of the information provided by the parents and/or the child’s physician.
WinnipegAt the beginning of each year a health care plan is developed for each child with medical needs. Each plan reflects the needs and wishes of those involved in an individual child’s life.
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